Privacy Policy

1. Information We Collect

We collect personal data such as your name, contact information, professional background, and legal objectives that are necessary to provide customized notary services. This information is used exclusively to optimize your notarial experience and improve our programs. We only collect data that is essential for effective service delivery, personalized support, and building professional relationships with our clients.

2. How We Use Your Data

Your data is used to personalize your notary journey and facilitate communication regarding our programs, consultations, training, and follow-up activities. We use this information to better understand which legal development approaches are most relevant to your specific needs and goals. Your data is never shared with third parties for marketing purposes without your explicit consent, unless required by law or court order.

3. Data Security

Protecting your data is particularly important to us. We implement advanced security measures to protect your personal information. All data is stored in secure databases with encryption, and access is limited to authorized personnel responsible for program delivery and client care. Our systems are regularly updated to ensure the highest security standards. We maintain strict confidentiality protocols to protect the sensitive nature of legal information shared during our notarial engagements.

4. Cookies and Tracking

Our website uses cookies to enhance your browsing experience and help us better understand your interaction with our content. These small text files allow us to provide more relevant legal information tailored to specific legal needs. You have the option to disable cookies in your browser settings at any time, although this may limit some functionality of our website, especially in client portal areas and registration processes.

5. Your Rights

As a client in our notary programs, you have the right to access, correct, or delete your personal data stored with us. We fully respect your control over your information and support your privacy decisions. Under GDPR, you have rights to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Restrict processing of your data
• Data portability
• Object to processing
• Not be subject to automated decision-making

To exercise any of these rights, please contact us at privacy@NotaryRoomTop.com.

6. GDPR Compliance

As a Swiss organization serving clients from various regions, we strictly comply with the General Data Protection Regulation (GDPR). We commit to transparency regarding the collection and use of your data and ensure all your associated rights. Our privacy measures are regularly reviewed to ensure compliance with current legal requirements. We maintain appropriate records of our data processing activities and conduct regular impact assessments, particularly regarding sensitive information shared during notarial and legal development processes.

7. Changes to This Policy

We reserve the right to update or modify this privacy policy at any time. All changes will be posted on this page with an updated date. For significant changes, we will notify you directly through our program communication channels. We recommend reviewing this page regularly to stay informed about our current privacy practices. All significant changes will be clearly displayed, and we will obtain new consent where legally required.

8. Contact

If you have questions about our privacy policy or your personal data, please don't hesitate to contact us. Our privacy officer is available at privacy@NotaryRoomTop.com or by phone at +41 44 392 8471.

9. Legal Basis for Processing

We process your personal data on the following legal bases:

• Performance of our contract to provide notary services and programs
• Your explicit consent, which you can withdraw at any time
• Legal obligations we must fulfill
• Legitimate interests in providing and improving our services

10. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, including supporting your ongoing legal development journey and meeting legal requirements. Different types of data may be retained for different periods as required by law or best practices in professional notary services. Once your data is no longer needed, it will be securely deleted or anonymized to protect your privacy, while we may retain statistical information for program improvement purposes.